Lesson 2: Charting Basics

Jane University: Practitioner Training

💡Jane Tip: We recommend heading over to Jane’s Demo Clinic to practice as you learn! Contact us to request access. If you are a current Jane user, it’s best not to create fake or test chart notes in your own account. The Demo site is the best place to practice charting as once a chart note has been signed, it cannot be deleted.

Lesson 2: Charting in Jane

Now that we’re feeling comfortable navigating the schedule and booking appointments, let’s dive into charting!

Jane lets you create customizable chart notes to fit your practice and your treatment style. We know you’d rather be treating patients than doing endless admin, so our goal is to have you charting quickly and efficiently.

Charting in Jane maintains some of the things you love about paper, such as custom templates, text, images, and easy reference to past entries; while also gaining some new exciting electronic features like having searchable entries, the ability to duplicate past entries, and automatically adhering to charting regulations.

Getting Started With Charting:

Our next video covers a full overview of Jane’s Charting area. You’ll learn about the practitioners home base for charting, how to navigate the charting area, how to create new chart entries, and how to set up your templates.

Note: Speed up or slow down the video speed using the ⚙️ button inside the video player!

Let’s review a few items we learned in the video above:

The Day Sheet View:

To help make your workflow efficient, Jane has an area that allows practitioners to schedule, chart, and accept payment all in one screen. We learned in the video above that this area is known as the “Day” view. Practitioners can access the Day Sheet view, by clicking the Day tab in the main menu.

Note: We recommend signing in on the demo site under a practitioner username in order to view and play around with the Day area. It will not be visible under an administrative login. The Demo site is the best place to practice charting as once a chart note has been signed, it cannot be deleted.

You can log-in with the username: practitioner and use the same weekly password.

Here’s an example of the practitioner’s Day Sheet View:

In the Day view, you’ll get a sort of one day “day sheet” view that gives you single click access to your patient charts. The second click on the same appointment opens the billing area on the right hand side.

Practice Drill 🏈

Instructions:

Sign in at the Jane Demo Clinic as the practitioner Frank Lebsack. Navigate to demo.janeapp.com and use the username: practitioner and the same weekly password.
Find the Day view area on the top menu.
Use the navigation arrows at the bottom of the page to skip ahead or backward in the day schedule.
Click one time on an appointment to open the patient’s charting area.
Click a second time on the same appointment to view the appointment panel.

Touchdown! 📣

Creating Chart Templates:

To get started with charting, you can begin by building out the chart templates you’d like to use. There is an area in every staff profile you can do this called “Chart Templates.”

The Chart Templates area brings you inside Jane’s Chart Builder. You can choose to create a “New Template” or you can add and modify chart templates from our “Template Library.” We definitely recommend checking out the template library for inspiration and to see how others are charting! The lovely Jane community are building templates and sharing them for others to use – how nice is that.

When building a new chart template, the “Add Item” button provides quick access to a list of individual charting components you can use to build your own template. You can use building blocks like note fields, check boxes, drop downs, custom images and photo or video uploads.

Click the Template Library button to browse the templates found in our community library.

Once you have opened the Template Library, you can filter the templates by Discipline. Click on a template to preview and see if it will meet your needs.

Click the Add button to load it into your list. From there, you can edit and modify the template any way you like - this does not affect the version that’s in the Template Library. Delete, add, alter - make it your own!

Pro Tip: It can be helpful to keep in mind the device on which you’ll be charting. Templates for a touch screen device might be different than for a laptop. On an iPad you can take advantage of drawing on images, dictation and loading images directly into charts. On a computer you might prioritize typing or check boxes.

Read more on building a chart template in this handy guide: Learn How to Create Chart Templates

You can also learn all about the different items available for building your chart templates here: Explore Chart Items for Creating Templates

Practice Drill 🏈

Next, let’s review how to create chart templates.

Instructions:

Head over to the Jane Demo Clinic and use the Staff tab to access Jo-Ellen’s staff profile.
Click into the Chart Templates area and use the Template Library button to explore the shared library!
Once you’ve found a template you like, click the Add button to pull it into Jo-Ellen’s My Templates area.
Click on the template to explore modifying the new template in any way you’d like.

Touchdown! 📣

The Quizzard of Oz - Lesson 2, Quiz 1

Creating a Chart Entry: The Sign & Lock Workflow

Signing and locking charts is part of the electronic charting workflow and affects how chart entries are finished and how any future changes are tracked. Let’s take a closer look at the sign and lock charting workflow:

As we’ve learned, the best place to chart from is the “Day” view. The first click on the appointments in this area will open the patient’s chart. This also tells Jane to assign the chart entry to that visit.

From here, you’ll be able to use the “New Chart Entry” button to create a new draft entry.

In our example, we’ve selected the “SOAP” template. New chart entries will begin in a draft state, until you choose to “Sign” them. You’ll get an “unlocked” symbol on the appointment which means that you have a draft entry.

Signing a chart entry is your way of saying, “Hey, this entry is complete, and no more changes should be made to it.”

It is important to note that by signing a chart, the entry is no longer editable. Any changes will need to be added as text amendments.

Once you sign and lock the chart, the lock symbol on the appointment is closed. Voila!

If there is no lock symbol it means there has been no chart entry created in connection with this scheduled appointment.

Let’s get Quizzical - Lesson 2, Quiz 2

Pro Tip: You can upload an image of your signature, which will be added to any signed entry when you print or create a PDF of it. Fancy!

For the steps to add a signature, check out our guide here: Learn How to Add a Signature to Your Chart

Done & Done! You’re ready for Tips & Tricks in Lesson 3.

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